ࡱ> DFC bjbj00 4.ZgZg#FF8$4Xe tll:$!$  4 F8t[*~= vP5 0e X,O%O% O%@"( 5e O%FX : This paper addresses questions and confusion about when migrant students may continue to be claimed for funding during extended absences. Background regularly receives questions about the circumstances under which a district can count migrant students who are absent for more than twenty days. While the questions tend to focus on migrant/multilingual students who leave the district and return to Mexico in the fall and winter, the basic enrollment rules apply to any student who leaves the district for more than twenty days and is not enrolled in another school district in any state. The ultimate test of any district policy on claiming students who are extended absent is whether it follows the rules promulgated by . This document represents s interpretation of extended absence enrollment rules. Question 1. When can we continue to claim a student who is absent more than twenty consecutive days? Answer 1. All of the following criteria must be met: (1) the absence is temporary in nature; (2) a written agreement between the school official and the students parent or guardian is in place; and (3) the temporary absence is not deemed to cause a serious adverse effect upon the students educational progress. If all three criteria are met, a student may continue to be counted for up to two monthly count dates. Note that RCW 28A.180.040 (2) requires communication to be appropriately multilingual for those parents of pupils in a multilingual instruction program. Example: If a student leaves the district November 25 and the above criteria are met, the student may be counted on the December and January count dates. If the student has not returned by the February count date, the student cannot be counted on the February count date. Question 2. What if the student does not return to the district following his/her absence? Answer 2. If the student ultimately does not return to the district, then the absence is not deemed temporary, and the district must revise the enrollment to remove the student from all counts done after the student began his/her absence. Example: In the above scenario, the district would remove the student from the December and January counts. Question 3. When must we stop claiming a student? Answer 3. The district must stop claiming a student when the student drops out, transfers, is long-term suspended, or is expelled, even when these occur BEFORE the student is absent more than twenty consecutive days. Additionally, the district must stop claiming an extended absent student who is (1) absent more than twenty consecutive days without all three criteria in Answer 1 being met or (2) who has already been claimed for two count dates while absent. Question 4. How do we decide that a student has transferred or dropped out? Answer 4. The question, Has the student been absent more than 20 days? is not relevant if the student has already transferred or dropped out. The student is deemed transferred if the school district has received notification from the (1) new school, (2) student, or (3) students parent or guardian. If notification has been received from any of the three, the student has transferred and cannot be counted. The student is deemed to have dropped out if the school district has received notification from the (1) student or (2) the students parent or guardian. If notification has been received from either, the student has dropped out and cannot be counted. In general, written notification from the student or students parent holds more weight than a verbal notification, but verbal still needs to be taken into account. Question 5. May a student remain enrolled and be claimed for basic education funding but not be enrolled in the Migrant Student Information System (MSIS) during an extended absence? Answer 5. The student should be handled the same in MSIS as he/she is in the basic education system. For instance, when a student remains enrolled on an extended absence, he/she is counted absent in the basic education system and should be enrolled and counted absent (not present) in MSIS as well. The district must determine if the extended absence will have a serious adverse effect on the educational progress of the student as a whole, not class by class or program by program, and claim the student consistently across all counts. Question 6. What constitutes a serious adverse effect on the students educational progress? Answer 6. The district determines what constitutes a serious adverse effect on the students educational progress. However, the district should have a written policy that is consistently applied when making the determination. Some questions to consider when making the determination are: Is the student making satisfactory progress in his/her academic studies prior to the extended absence? Has the district provided school work or alternative assignments for the student to complete during the absence that in some way approximates the school work that the student is missing in the classroom? If not, how is the district determining that no serious adverse effect will take place? Will the students grades or number of credits earned be impacted by the extended absence? When the student returns, what accountability measures are in place to ensure that a serious adverse effect has not taken place? Is the student at risk of being retained in his/her present grade?     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